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The meeting that decides nothing
A Japanese meeting of this kind is usually a ratification, not a debate. The arguing has happened beforehand in ones and twos — that is 根回し, and lesson 69 is about it — so by the time twelve people are in a room the outcome is known and the meeting exists to make it official and to let everyone be seen agreeing. This is why the materials matter so much: the 資料 is the argument, circulated in advance and read properly, and the presentation is a walk through a document everybody already has. It is also why 質疑 is predictable by department, as Alex works out — people ask the question their own job obliges them to ask, for the record.